RELINQUISHMENT AGREEMENT COMPANY

We’re delighted you’ve come to read our Terms and Conditions, and we presume you’re planning a trip. We believe you have read our terms and conditions and agree with the mentioned elements.

 

Booking Procedures:

Advance No. 1:  You can book a trip with us by processing the website forms. When you submit the form, we will receive an email. Following a thorough review of your request, we will send you a confirmation email with the pricing of your requirements (after checking the availability of the chosen trip).

You may also book your trip by contacting any of the Adventure Summit Expedition’s official staff.

Only once you have paid the advance fee will the trip be confirmed as booked (mentioned in the Payment Procedures section). Please ensure that you get the confirmation email, which includes your deposit receipt.

Advance No. 2: You must book your trip at least two months before the travel date. However, please be informed that we reserve the right to confirm the booking based on the occupancy of the group.

 

Payment Methods:

We accept different modes of payment. You may choose to pay via any mode that suits you the best.

 

–We accept wire transfers.

Note: Certain charges may be applicable for a wire transfer, which shall be borne by the client at their end.

 

We accept cash payments.

We accept cards.

 

Thanks to the advanced banking system, and payment procedures. We do accept cards like American Express, MasterCard, and Visa. But please be notified that the banks charge 4% of the total amount per transaction, which shall be borne by the client.

 

Condition of booking:

According to company policy, booking should be done two months before the trip, and the client must pay 30% of the total amount at that time. If the customer wishes to postpone a future trip within a year of making the payment.

 

Payment Procedures:

1. 30 % advance during the time of booking for confirmation.
2. 50% payment one month before arrival in Nepal.
3. 20% Payment to be made upon arrival in Kathmandu before the start of the trip.

 

Booking condition No. 1: However, if the delay is due to agency mismanagement, political reasons, or meteorological causes, the agency will pay the costs.

Booking condition No. 2: In addition, the client’s journey may be cut short due to illness or personal injury. In such circumstances, the client will not be able to receive a refund.

Booking condition No. 3: If you cancel a planned trip, there will be no refund, and clients will be required to pay for extra services that are not mentioned in the Cost Inclusions section on their own in the case of client delay or carelessness.

Cancellation Policy:

 

The future is unpredictable. As a result, planned travel may be canceled by either side.

 

1. In case of cancellation by a customer

 

Policy No. 1: If the cancellation is made 30 days before the trip, 15% of the payment will be deducted and 85% will be refunded.

Policy No. 2: If the cancellation is made 20 days before the trip, 30% of the payment will be deducted and 70% will be refunded.

Policy No. 3: If the cancellation is made five days before the trip, 80% will be deducted and 20% will be refunded.

Policy No. 4: If the trip is canceled after the departure date of the trip, there will be no refund.

 

2. In case of cancellation by the company

The company reserves the right to cancel any trip if there are insufficient participants for the expedition. We will inform you as quickly as possible in such situations. The payment may be kept by the company for any alternate trip of a comparable grade or returned to you once the bank costs have been deducted.

There is no guarantee of a refund in the event of cancellation due to natural disasters, client health difficulties, or other unanticipated circumstances beyond our control.

 

Responsibility of the Company:

 

Company responsibility No. 1: The Company is fully responsible for providing all the services listed in the Cost Inclusions section. The company is also responsible for connecting all team members with guides, climbing sherpas, staff, and managers.

Company responsibility No. 2: The Company is completely responsible for making the proper arrangements for food, accommodation, and lodging throughout the trip. The company is also responsible for responding to the member’s safety concerns.

Company responsibility No. 3: It is the company’s responsibility to make immediate preparations in the case of an emergency during the journey and expeditions.

 

Responsibility of the clients:

 

Client’s Responsibilities No. 1: You, as the customer, are responsible for insuring yourself with an insurance policy that covers medical bills, airline cancellation, trip cancellation, emergency evacuation, and any other unanticipated circumstances that may cause you loss. A corporation is accountable for providing good services to clients and paying employees fairly.

Client’s responsibility No. 2: The client is responsible for completely following the team leader’s guidelines. Any losses or expenses caused by compliance with the guidelines must be handled by the client. You will be fully responsible for any unforeseeable incidents caused by your negligence. As a result, we recommend that you focus on safety, security, and training during the trip and that you prepare properly ahead.

Client’s responsibility No. 3: All personal expenses and any additional costs incurred because of an extended stay due to natural catastrophes, political strikes, and other unforeseen events are the client’s responsibility.

Client’s responsibility No. 4: If you wish to add extra services not mentioned by the company in the Cost Inclusions section of each package, you will be responsible for the additional costs.

 

 Travel Insurance and Policies:

There is no provision for foreigners to purchase any insurance policy in Nepal. Therefore, you are requested to purchase yourself an insurance policy that covers expenses against all possible risks, including missed flights, canceled trips, baggage loss, emergency medical evacuation, high altitude accidents, and other unforeseeable events.

Early completion of the trip

Due to favorable weather, we may complete our trips earlier than the given schedule in favorable weather. There will be no refund if contingent days are removed from the plan. (For example, if we do not need to use five contingent days on our expedition or trekking owing to excellent weather and arrive in Kathmandu earlier than planned, we are not eligible for a refund for those five days

Trip modification and alteration

You have the choice to request changes and modifications to the itinerary provided by the company. In such cases, you will be responsible for all additional charges, such as lodging and meals. All extracurricular activities are subject to additional fees.

 

If rescue is required:

I hereby take full responsibility and agree to pay for any expenses that must be made if rescue is required. I further accept that Fourteen Summit Expedition Pvt. Ltd. has complete and exclusive authority over when, where, how, to what extent, and under what circumstances my rescue is necessary. I hereby agree and guarantee to pay for any expenses incurred because of my rescue that are necessary and reasonable.

 

Insufficient physical fitness and mental preparation:

During the expedition, the guides have the right to require my return to base camp or the next city if, in their opinion, I am unable to participate in an ongoing activity for any reason. If I quit the expedition before it has been completed for whatever reason, there will be no refund money. If the weather makes it impossible for us to complete our mission, there will be no refund. The Adventure Fourteen Summit is not responsible for any expenses incurred. If the trip is delayed due to weather,

I have accepted that this agreement is valid and binding on all parties for the duration of our participation in the above policy. I have read, understand, and agree to the terms and conditions outlined in the “no return” policy.

 

DECLARATION:

I understand the involvement of certain elements of personal risk I am willing to take the initiative myself and in case of emergency I authorize Adventure 14 Summit Pvt. Ltd. to handle emergency operations.

I hereby carefully read and fully understood all the stated Terms & Conditions and undersigned as under for an agreement.

 

________________                                                                                                         ______________________________

Client’s Signature:                                                                                                      Adventure 14 Summit Pvt. Ltd.

Date: _____ /______ /________

 

Note: It will be your responsibility to obtain the necessary visa for the countries you visit. But our company will assist in arranging the visa permit for a tour to Tibet. Remember to re-confirm flight tickets no later than 72 hours before departure time.